The Shareholders’ Meeting is MilDef’s highest decision-making body. At the Shareholders’ Meeting, shareholders exercise their voting rights on key issues, such as the adoption of the income statements and balance sheets, the disposition of the Company’s earnings, the discharge from liability for the members of the Board of Directors and the President, the election of members of the Board of Directors and auditors, and remuneration to the Board of Directors and the auditors.
The Annual General Meeting must be held within six months of the end of the financial year. In addition to the Annual General Meeting, shareholders may also be summoned to an extraordinary general meeting. According to the corporate bylaws, the notice of the Shareholders’ Meeting is made by posting an announcing in the Swedish Official Gazette and by making the announcement available on the Company’s website. It shall be advertised simultaneously in Swedish business daily Dagens Industri that the notice to attend has been issued.
Right to participate in Shareholders’ Meeting
Shareholders who wish to participate in the Shareholders’ Meeting must be registered in the share register kept by Euroclear Sweden AB six bank days before the Meeting and notify the Company of their intention to participate in the Shareholders’ Meeting no later than the date specified in the notice of the meeting. In addition to notifying the Company of their intention to participate in the Shareholders’ Meeting, shareholders whose shares are registered in the name of a nominee, through a bank or other nominee, must request that their shares be temporarily registered in their own name in the share register maintained by Euroclear Sweden AB in order to be entitled to participate in the Shareholders’ Meeting.
Shareholders may attend shareholder meetings in person or by proxy and may also be assisted by a maximum of two persons. Normally, it is possible for shareholders to register for the Shareholders’ Meeting in several ways, which are specified in the notice of the Meeting. Shareholders are entitled to vote for all shares held by the shareholder.
Shareholders who wish to have a matter dealt with at the Shareholders’ Meeting must send a written request to the Board of Directors of MilDef Group. The request should normally be received by the Board of Directors no later than seven weeks before the Shareholders’ Meeting.